Last updated: 3 November 2026
Vertex Corporation LTD is the controller for Beacon program data. Contact: contact@vertexishere.com. This notice concerns applications and program participation; product and event privacy notices apply separately. Reviewing the form does not send it. When you explicitly choose Submit application, the listed application fields and your policy acknowledgements are transmitted to Vertex for assessment. They are not stored in browser storage. Ordinary website delivery may still involve technical request data under the general Vertex Privacy Policy.
When submission is enabled, the application process will use identity and contact details, birth date for age and safeguarding checks, country/city, optional LinkedIn and website links, institution name/type, role, motivation and proposed activities to assess suitability, verify institutional authority, communicate with applicants and administer participation. Do not provide identification documents, special-category data, allegations about others or unrelated sensitive information in open fields. Public professional links are provided by the applicant; the form does not authorize unrestricted background surveillance.
Where applicable, requested pre-contractual steps or participation administration may rely on contract-related necessity; suitability, security and fraud prevention may rely on legitimate interests balanced against individuals’ rights; legal duties rely on legal obligation. Optional public profile publication or unrelated marketing requires a separate appropriate choice or lawful basis, rather than being bundled into mandatory acceptance. No application field is automatically published. Public name, institution and profile details are agreed separately before listing. There is no automated acceptance or rejection in this preview.
Only authorized people who need the information for evaluation or program administration should have access. Operational service providers may process data under appropriate arrangements, and disclosures may occur where legally required. Application information is not sold. Submission uses Google Cloud Functions and Cloud Firestore (Firebase), with the function configured in europe-west1. Only authorized Vertex reviewers and the necessary infrastructure providers process these records. Where international transfers occur, applicable transfer safeguards must be maintained. Contact Vertex for information about processing locations and relevant safeguards.
Unsent form values remain only in the open page. Submitted application records are kept for evaluation and participation administration, and only as long as needed for those purposes, necessary review or disputes and applicable legal obligations. Records no longer needed will be deleted or anonymized. Access limitation, appropriate security and deletion or anonymization when data is no longer needed apply to live processing.
Under applicable law you may request access, correction, erasure, restriction or portability where available; withdraw consent for consent-based processing; and object to legitimate-interest processing. Contact Vertex at the address above. You may complain to the UK Information Commissioner’s Office at ico.org.uk or your competent local supervisory authority. Declining optional links does not prevent completing the form; required fields are identified in the form and are needed for a complete review once live applications begin.
Applications such as Cortex use their own applicable privacy notices. Event participation and recordings use the Vertex Events Privacy Policy. Updated Beacon notices will show a revised date, with material changes communicated before new uses of data. Read the Beacon Terms of Use for participation rules.